What is the stepwise procedure of incoming mail handling?

  1. Step # 1. Receiving and Opening the Mail:
  2. Step # 2. Scrutiny of Contents:
  3. Step # 3. Date-Stamping:
  4. Step # 4. Recording:
  5. Step # 5. Sorting:
  6. Step # 6. Distributing:
  7. Step # 7. Keeping the Track:
What are the rules to be observed in handling outgoing mails?

  • serial number.
  • date letter received for dispatch.
  • subject of the letter.
  • reference number of the letter.
  • name of the addressee of the letter.
  • mode of dispatch (by hand or post)
What is the main purpose of studying handle mail?

Identify urgent mail efficiently. Record and report damage, suspicious and missing items. Prepare, record and process outgoing mail. Despatch outgoing mail to meet timelines.

What are the two types of mail?

  • Call Tags.
  • Collect on Delivery Package.
  • First Class Presort.
  • Standard (Bulk) Mail.
  • USPS Express Mail.
  • USPS First Class Mail.
What is the difference between incoming and outgoing mail?

Most email accounts have two servers: one that lets you send emails to other people, and another that lets you receive the emails that other people send you. The server that lets you send mail is called an outgoing, or SMTP server. The server that lets you receive mail is called an incoming, POP, or just Mail server.

What is the mail process?

The mail delivery process begins at your mailbox, of course. Once your envelope is sealed, addressed and has a stamp upon it, the mail carrier will pick it up, either at your doorstep or another postal box in which you place it. The mail carrier puts it on his truck and takes it to the local post office.

What are five potential problems that could exist when handling mail?

The main problems that can occur are delays, missing deliveries, and suspicious mail. To avoid delays, we have to send the mail at the right time, with the correct postage. To avoid missing deliveries of an important document, it can be delivered via recorded delivery which lets one track the delivery.

How do you handle suspicious mail?

If you suspect you have received a suspicious package, isolate the item, maintain a safe distance from the item, wash your hands, and immediately call Postal Inspectors at 1-877-876-2455 and state “emergency.” If medical attention is warranted, contact local authorities immediately.

What are the different types of mail?

  • Priority Mail Express (the fastest shipping option)
  • Priority Mail.
  • First-Class Mail.
  • USPS Marketing Mail.
  • Periodicals.
  • Package Services/USPS Retail Ground.
What are incoming mails?

Incoming mail means mail, packages, or similar items received by an agency, through the United States postal service, private carrier services, or other courier services.

What are the 4 types of mail?

  • #1 Informational Emails. Informational emails are not very long and generally, they do not require any action by the subscriber. …
  • #2 Educational Emails. …
  • #3 Lead Nurturing Emails. …
  • #4 Promotional Emails.
What is regular mail called?

Standard Mail, also known as “bulk mail” or “marketing mail”, is processed by the USPS on a “time available” basis. Standard mail is not forwarded or returned if undeliverable unless a special endorsement is used.

What type of mails need to be signed for?

Some pieces of mail require a signature from the recipient at the time of delivery. This includes items sent with Priority Mail Express (if requested), Certified Mail, Collect on Delivery, Insured Mail (over $500), Registered Mail, Return Receipt, Signature Confirmation, and Adult Signature.